All-Russian classifier management documentation has the abbreviation OKUD. Generally accepted models of documents and ordered systems of various documents that are recommended for use on the farm were combined into certain OKUD codes for the orderly recording of socio-economic information.
This classifier was released in 1993 and taken for execution by all business entities.
The concept of the OKUD code
Regulatory regulation
In 2017, a new OKUD was published in an updated version, which entered into force on June 1, 2017. Currently, the economy uses OKUD 011-93 with change No. 97 dated May 4, 2017.
purpose
Farms use this classifier various kinds property. OKUD is designed to perform the following functions:
- Reduce the number of previously used forms;
- Organize the flow of information;
- Provide a systematic accounting of standardized samples of documents based on their fixation;
- Provide supervision over the composition of forms and eliminate the repetition of information that is possible in the management sphere;
- Control the use of standardized forms.
The all-Russian classifier is used in accounting when economic activity different .
It is developed by specialists of USD (unified documentation systems) and approved by the ministries and departments of the Russian Federation.
Where to get it
Each organization uses different standard forms. These forms are designed specifically for recording and generating information. OKUD codes are already indicated on each form and you do not need to take them specially.
How to find out the code
To find out exactly which codes you need to take into account information and documentation, you must contact the statistical authorities. There, for each enterprise or at the opening of an activity, certain codes must be assigned, including OKUD.
If it becomes necessary to find out the code by the TIN of an enterprise, entrepreneur or any counterparty, you can use the following methods:
- Send a request to the State Statistics Service at the place of registration of the requested agent;
- Contact an intermediary legal organization which provides the following services:
- Get information on the Internet through the online service of the State Statistics, where the company or entrepreneur was registered.
In the first two options, it should be noted that obtaining information will take some time. Using the services of the Internet service, you can get information much faster.
Important! The online service of the State Statistics Service may not be available on weekends.
Forms of documents
Code structure
For each process, a single form has been approved, which employees must fill out. It has its own codes, consisting of seven digits and a check number, where
- Leading two digits- this is the correspondence of the type of document to the desired class of documentation;
- The next two characters- the direction of the use of these forms and their combination;
- Last three digits indicate the registration number of this type of document, which is marked inside the subclass;
- Subsequent trailing digit in the code points to the control number.
Each document created legal entity or privately, has an affiliation to a particular class of subordination or affiliation. Accordingly, it should be taken into account according to the classifier with a certain frequency. This is required for regular updating of data in order to register them with the statistical authorities.
- For example, the Armed Forces have developed their own codes that are not included in the general list and are internal regulations.
- While any document can be classified as official and personal.
The official group, depending on the application, includes:
- Management documents;
- Scientific and technical or design;
- Production documents;
- Technological and others.
Management documents in this group occupy a leading role, since they are the core of the entire workflow in the economy. Thanks to its function, it is possible to manage the activities of objects both within the boundaries of the state and a single economy.
Examples
If we dwell on each form in more detail, we can say the following:
- Under code 0200000 The unified system of organizational and administrative information contains thirteen more explanatory codes. They contain documentation on informational, regulatory coordination of activities, privatization, creation, reorganization of farms. As well as the documentation required for admission, dismissal, transfer to another place of work, fixing bonuses, punishments, etc.
- Code 0300000 denotes a system of primary documentation for accounting. It also has eleven explanatory codes underneath. They include a set of documents on accounting at enterprises, payment and labor control, implementation of cash discipline, control over materials, inventory results, work during repairs and construction, including capital, safety material assets, the use of construction equipment and vehicles.
- Code 0400000 refers to the Unified System of Banking Documentation, is established by the Bank of Russia and has an additional eight codes. They include forms for accounting, matching and control of settlements with advice, cash flow, currency control, reporting and accounting for deposits.
- Code 0500000 refers to the budget financial sector and has five codes. They carry information and forms on finance, budget reporting, information submitted to the Accounts Chamber and the Russian government,
- AT code 0600000 includes eighteen more explanatory codes that carry information on reports and statistics. Documents on income of the population, demography, wholesale and retail trade, agriculture, construction, investments, as well as a crime report are included in these codes.
- Code 0700000 belongs to accounting records of business entities. There are only five child codes here, which are responsible for accounting registers, strict reporting documents, and travel vouchers.
- The labor documentation system refers to code 0800000. Contains an additional six codes, which contain all the documentation on markets and labor protection, labor relations and applications to the labor inspectorate, as well as the lowest consumer budgets.
- All information relating to the pension fund documentation system is under code 0900000. It also contains three explanatory codes. These include a set of documents on controlling, planned economic work, as well as a set of forms for keeping records and distributing finances.
- final code 1000000 counted as a standardized system foreign trade documents. Seven additional codes can be found here. They include a full set of documentation required for registration and accounting of foreign trade operations.
Thanks to the use of the All-Russian classifiers, it is possible to streamline the flow of information received and get the opportunity to manage the process of the economy both at a separate enterprise and in the whole state.
All-Russian classifier of management documentation is included in the Unified system of classification and coding of social and technical and economic information, including DDD and forms of documents allowed for use; streamlines information flows, unifies the registration of forms, removed from circulation non-standardized and duplicating information forms. It replaced the previously existing similar All-Union rubricator.
The developers of DDD (unified documentation systems) are various Russian government departments and ministries. It is they who approve the uniform forms of documents, which then become the objects of OKUD. This classifier uses a three-level hierarchy, and each of the positions includes 2 blocks - identification and name of the object.
Structure of OKUD codes
The first block is a code and a check number (CC) and has the following form: XX XX XXX X, where the last (8th) digit is CC, and the first seven are OKUD codes. The first step of the hierarchy is shown with 1 and 2 characters and denotes the class of forms. In other words, at this stage of the classification, the belonging specific form document to a certain USD. The second stage of the OKUD hierarchy is indicated by 3 and 4 characters and means a subclass of forms.
Hierarchy OKUD
Here comes to light general content various forms and their scope. The third level of the hierarchy (5th, 6th and 7th characters) defines registration number document forms. The exception is the documentation for the accounting of agricultural products and raw materials, where the 5th character is the total of all operations, and the registration number is indicated by characters 6 and 7. The second block - the name of the object - is the very name of the document form, general or specified for different levels of classification.
OKUD codes in without fail are affixed in unified forms documents. In addition to the indicated blocks (code, control number and object name), some classes of forms also indicate "Index" (for grades 3 and 6) and "Periodicity" (for grade 6), for example, annual, quarterly, etc. This is due with the continuity of designations adopted in the bodies of state statistics.
The law allows the creation of new forms of primary documentation by the competent authorities in their subordinate organizations. However, they must maintain an industry classifier based on OKUD and use certain series of codes in the relevant subclasses and classes.
It should be added that the classifier excluded the classes related to the RF Armed Forces DDD, and the registration of their forms was transferred to the Office of the General Staff of the RF Armed Forces. And finally, it must be remembered that all new forms of documents must be registered with the VNIIKI of the State Standard of the Russian Federation by including them in the all-Russian classifier of management documentation.
42. All-Russian classifier of management documentation (OKUD) and state standards for unified documentation systems as regulatory documents.
Plan:- All-Russian classifier of management documentation (OKUD), OK 011-93 as an integral part of the "Unified system for the classification and coding of technical, economic and social information Russian Federation(ESCC)" (short structure); - appointment of OKUD - state standards for documentation as regulations: prerequisites for the appearance, history, content features. - GOST R 6.30-2003: structure, content, differences from previously existing ones.
All-Russian classifier of management documentation is integral part Unified system of classification and coding of technical, economic and social information and covers unified systems of documentation and forms of documents permitted for use in the national economy.
OKUD is designed to solve the following tasks: registration of forms of documents; streamlining information flows; reduction in the number of applied forms of documents; exclusion from circulation of non-standardized forms of documents; ensuring accounting and systematization of unified forms of documents on the basis of their registration; control over the composition of forms of documents and the elimination of duplication of information used in the field of management; rational organization of control over the use of unified forms of documents.
The objects of classification in OKUD are all-Russian unified forms of documents approved by the Ministries of the Russian Federation - developers of unified documentation systems.
The classifier contains the name of the types of management documents and their codes - identifiers of document forms.
Uniform requirements for paperwork are fixed by the State Standard (GOST). History of occurrence: The introduction of the metric system of measures and weights should be considered the beginning of the development of standardization in our country. In 1925, the first central body for standardization was created - the Committee for Standardization under the Council of Labor and Defense. The main tasks of the Committee were to organize the management of the work of departments in the development of departmental standards, as well as the approval and publication of standards. A category of standards was introduced - OS * T (all-Union standard). In 1940, the Central Committee of the All-Union Communist Party of Bolsheviks and the Council of People's Commissars of the USSR, by a Decree of July 9, canceled the procedure for approving standards by people's commissariats, and the All-Union Committee for Standardization was created under the Council of People's Commissars of the USSR. Instead of OS * Tov and various industry standards, a category was introduced - the state all-Union standard (GOST). A milestone in the development of standardization was the Decree of the Council of Ministers of the USSR of January 7, 1985 "On the organization of work on standardization in the USSR." In this resolution, the main task of standardization was the development of a system of regulatory and technical documentation that defines progressive requirements for products, rules that ensure its development, production and use, as well as control over the correct use of this documentation.
If we talk about modern standards for documentation, then GOST R 6.30-2003 “Unified Documentation Systems. System of organizational and administrative documentation. Documentation requirements. Its structure: scope; composition of the details of documents; requirements for registration of details of documents; requirements for forms of documents; Applications.
Its main difference from the previously existing GOSTs is that it is advisory in nature. New details have appeared, including: Main state registration number; taxpayer identification number / registration code.
Standard forms of documents already contain the OKUD code. You do not need to specifically find and specify the classifier. The article describes what information can be extracted from the code and how to find out the codes of documents used in the organization.
From the article you will learn:
When the secretary draws up a document in a standard form, such as an order of appointment holidays or a dismissal order, he sees the column "OKUD Code". As a rule, this code is already written in the form, and nothing needs to be added. But if you want to know what OKUD is, where to get it and what is hidden behind the code numbers, then this article will answer your questions.
How does the abbreviation "OKUD" stand for
OKUD is the all-Russian classifier of management documentation. All forms of documents that are used in the process of enterprise management were systematized in 1993. Each of them was assigned its own unique OKUD code.
In 2017, OKUD was published in new edition. It is valid from 06/01/2017.
In 2018, OKUD 011-93 is used with amendment No. 97 dated May 4, 2017.
What is OKUD for?
OKUD codes are used in the work of the organization of all forms of ownership and legal status.
Classifier functions:
- helps to reduce the number of forms that were previously used;
- leads the flow of information into the system;
- regulates the accounting of documents created according to standard forms;
- provides oversight of the composition of forms and eliminates the possibility of duplication of data in the field DOW;
- helps to control the use of standard form forms.
The code is developed by experts in unified systems documentation, after which it is approved at the level of ministries and departments of the Russian Federation.
Where can I get the OKUD code?
The secretary uses standard forms of documents in his work. Forms business papers are developed in such a way that the process of generating information and its accounting takes place according to a certain scheme.
Document classifier
OKUD codes are already on each form. The secretary does not need to specifically find and specify the document classifier.
What errors have a serious impact on the document and judgments, you will learn in the article " Significant errors in documents».
How to find out the OKUD code?
If you want to know what codes are used to record information and documents in your company, contact the statistics authority.
When an entrepreneur or organization begins its activities, this body assigns them various codes. Among these codes is OKUD.
OKUD is determined by the TIN of the company. You can find out the classifiers not only for your company, but also for any company with which you conduct business.
Ways to obtain information about the OKUD code
- Make a request to the state statistics authority at the place of registration of the company.
- Use the services of an intermediary law firm.
- Independently find the necessary information on the Internet on the website of the State Statistics Committee of the Russian Federation. To do this, you need to know where the company was registered.
Getting information in the first two options will take some time. Through the Internet you will receive the necessary information instantly.
Please note that the website of the State Statistics Committee is unavailable on weekends.
How to draw up documents correctly, you will learn from the article " Registration of details and forms of documents in state bodies».
What do the numbers in the OKUD code mean?
OKUD examples
- Code 0200000
The classifier starting with digits 02 encodes the entire organizational and administrative documentation of the enterprise. After the digits 02, thirteen more qualifying codes are possible, which designate various subclasses of documents. This includes papers related to the creation, and reorganizations of companies; hiring, dismissal and transfer of employees; appointment of bonuses and imposition of penalties; holiday arrangements, etc.
- Code 0300000
The classifier starting with digits 03 encodes the entire accounting documentation. After the digits 03, eleven more qualifying codes are possible, denoting various subclasses of documents. This includes papers related to accounting, wages, materials control, construction and repair work, the use of equipment (automotive and construction), the implementation of cash discipline, etc.
- Code 0400000
The classifier starting with digits 04 encodes the entire bank documentation. After the digits 04, eight more qualifying codes are possible, denoting various subclasses of documents. This includes forms for accounting, cash flow, matching, deposit accounting, documents for controlling settlements with advice and currency movement.
- Code 0500000
The classifier starting with digits 05 encodes all documentation related to company budget and finance. After the digits 05, five more specifying codes are possible. These include financial forms, budget reports, information provided in Accounts Chamber and the Government of the Russian Federation.
- Code 0600000
A classifier starting with digits 06 includes explanatory documentation. After the digits 06, eighteen more codes are possible, denoting various subclasses. These include papers on demographics and incomes of the population, documents related to retail and wholesale trade, agriculture, investment and construction. The same group includes crime reports.
- Code 0700000
A classifier starting with digits 07 includes business papers of business entities. After the numbers 07, only five subclasses are possible - strict reporting documents, accounting registers, primary documents, tourist vouchers and reporting accounting documentation.
- Code 0800000
The classifier starting with digits 08 includes labor documents. After the digits 08, six more specifying subclasses are possible. These include papers on markets and labor protection, applications to the labor inspectorate and other documents related to labor relations.
- Code 0900000
The classifier starting with the numbers 09 includes all documents related to Pension fund . After the numbers 09, three clarifying subclasses are possible - various forms for keeping records and distributing funds.
- Code 1000000
A classifier starting with the digits 10 encodes business papers related to foreign trade activities. After the digits 10, seven more specifying subclasses are possible.
Conclusion
The OKUD code is designed to systematize business documentation. The Secretary does not need to indicate this code in the document, since it is already registered in the standard forms. Information about OKUD codes used in the organization can be found on the website of the State Statistics Committee.
When the secretary draws up a document in accordance with standard form(for example, an order to hire an employee or), then involuntarily draws attention to the column "OKUD Code". You do not need to enter the code here - as a rule, it is already included in the form.
OKUD is used in the work of companies of any organizational and legal forms. If you want to figure out what OKUD is and where to get it, pay attention to the material below.
OKUD form - what is it?
It is important for a novice businessman, as well as a company, to know what OKUD is and in order to navigate the application of these classifiers.
The OKUD form is a developed form of a document that has been assigned a management documentation classifier code in accordance with state standards(all-Russian classifier of management documentation - abbreviated as OKUD). In the late 90s, all forms of documents used in the management of the company were systematized. Each form was assigned a unique OKUD code.
OKUD is designed to perform the following tasks:
- reduce the number of forms previously used;
- exclude non-standardized forms from circulation;
- create single system document flow between business entities and the state apparatus of the Russian Federation;
- organize accounting and control over the use of unified forms.
OKUD form code - how to find out?
To find out, you need to contact the State Statistics of the Russian Federation. There, for each company and entrepreneur, when opening a business, certain codes were entered, including OKUD.
If you need to know OKUD, then you can do the following:
- Apply with a request to the state statistics authorities at the place of registration of the requested agent.
- Seek help from an organization that acts as an intermediary and provides services of this kind.
- Get the necessary information on the Internet through the official website of the State Statistics. This is no more difficult to do than, provided that there is information about where the company was registered.
Attention: The Internet service of the State Statistics Service may not be available on weekends.
Summing up
Every company uses different model forms. These forms are designed for rational accounting and systematization of information. OKUD codes are already written in each form, which means that you do not need to receive them specifically.
The use of all-Russian classifiers allows you to streamline the flow of information and get the opportunity to manage economic processes within an individual company or the state as a whole.