State standards in the field of dow. State standards in the field of dow Features of the design of terms

Test

On the topic: "Analysis of the terminology of GOST R 7.08-2013"

Introduction

Features of the design of terms

Regulatory legislative bases regulating office work in commercial structures

Conclusion

List of used sources and literature

Introduction

Assignment for control work.

.Analysis of terminology GOST R 7.08-2013. Identify all terms that are not recommended for use, synonyms, in the definition of which the developers have not come to a consensus.

.Normative-legislative bases regulating office work in commercial structures.

Often the normalization of terminology and fixing it in the terminological dictionary is the first step in the unification of the terminological system. The next step is usually the standardization of terms and the creation of a terminological standard. The task of the glossary of terms is to normalize, if possible, the entire terminology of the subject area, while the task of the Standard is to reflect the main, basic part of professional terminology. The total volume of the dictionary is 550 terms, of which more than 100 terms are synonymous terms (instead of a definition, such terms contain a reference entry). In the Standard, the number of office work and general terms for office work and archival business is 99.

1. Features of the design of terms

In GOST R 7.0.8-2013, standardized terms are typed in bold. Them short forms are represented by an abbreviation (given if they are fixed by terminology), for example: a unified form of the document; UVD.

Synonymous terms in the Standard are typed in italics, for example, agreement of the document; sighting.

A number of terms contain parts enclosed in parentheses, for example: documentation support (management), DOW. When using the term in standardization documents, the parenthesized part may be omitted.

Distinguish between the content of the concept and the scope of the concept. The content of the concept is the volume of features that together form the concept. The scope of the concept is a set of objects, phenomena, processes that make up the group included in the concept. The definition of a term should reveal the content of the concept, but not its scope. Moreover, revealing the content of the concept, the definition should indicate only the features (properties) of the concept, which are its essential characteristics that distinguish this concept from other concepts that are on the same level with it. Inclusion in the definition of not only essential features leads to blurring of the definition, as a result of which one concept may be replaced by another.

Let's consider this on the example of the definition of the concept of "citywide classifier", which is given in one of the normative documents: city-wide classifier - a classifier that is mandatory for use in the intersectoral exchange of information of urban information systems.

In the above definition, the words “mandatory for application” are not an essential feature of the concept being defined, since any classifier, if it is approved and put into effect in in due course, is mandatory. Therefore, this feature is redundant. This part should be excluded from the definition; as a result, the definition will be as follows: citywide classifier - a classifier used in the intersectoral exchange of information of city information systems.

Definitions of terms in GOST R 7.0.8-2013 reflect only essential features defined concept. It is for this reason that the definitions given in the standard can be changed, if necessary, by introducing additional features into them. Changes and additions introduced to the definitions when they are used should not violate the scope and content of the concepts defined in the Standard.

Comparing the terminology of the Standard with GOST R 51141-98, the following groups of terms can be distinguished:

· terms whose definitions have not been changed;

· terms whose definitions have been changed;

· terms not included in the Standard as obsolete;

· new terms that were not in GOST R 51141-98 and which constitute a new part of the terminological system.

Terms and definitions, preserved unchanged, form the core of the term system, ensuring its stability and consistency.

A certain part of the terms has undergone changes, and these changes have affected not so much the term itself as its definition. There are many such terms in the Standard.

Consider, for example, two terms of the Standard:

legal significance of a document: The property of a document to act as evidence of business activity or personal events;

legal force of the document: Property official document call certain legal implications.

In GOST R 51141-98 there was only the concept of the legal force of a document: the property of an official document communicated to it current legislation, the competence of the body that issued it and established order formalization, from which it follows that any public document:

must comply with the law;

must be issued by an authority or an official with the appropriate authority;

must be properly formatted.

In accordance with this definition, both the order of the organization and business letter in accordance with the above criteria have legal force. Such an understanding of the concept of the legal force of a document is contrary to the understanding this concept lawyers who associate it with the ability to implement, through certain types of documents, the imperious instructions of the authorities and officials. From this point of view legal force have only certain types documents - legislative and other regulatory legal acts, i.e. documents containing legal regulations, mandatory for repeated use and, as a rule, designed for a wide range of organizations and individuals.

It is for this reason that the concept of the legal force of a document in the Standard is associated with the ability of a document to cause certain legal consequences. Along with this concept, the Standard introduces the concept of the legal significance of a document, which in last years is used quite actively and is associated with the probative power of the document, the possibility of using the document to confirm business activities or personal events.

Of course, information and communication technologies influence office work. In this regard, new concepts and new terms appear that are built into the terminological system of office work, expanding it and changing the relationship between existing terms, for example, the concept of an electronic document, as well as related concepts denoting the properties of an electronic document and management processes. electronic documents: authenticity (electronic document); reliability (electronic document); integrity (electronic document); suitability for use (electronic document); metadata; converting, converting (electronic documents); migration (electronic documents).

In addition, many new terms are borrowed by the national term system from foreign sources, in particular from ISO standards (GOST R ISO 15489-1-2007 “System of standards for information, librarianship and publishing. Document management. General requirements”, GOST R ISO 23081-1-2008 “System of standards for information, librarianship and publishing. Document management. Document management processes. Metadata for Documents, etc.).

Synonyms that are not recommended for use are given in parentheses after the standardized term and are marked with “Hrk”. Synonymous terms without the mark "Hrk" are given as reference data and are not standardized, for example:

· Archive (nrk archive): Organization or structural subdivision organizations that collect, record, store and use archival documents.

· United archival fund (NRK group archival fund, complex archival fund): An archival fund formed from documents of two or more fund creators that have historical and / or logical conditional relationships with each other

· Archive storage (Нrk archive): Specially equipped room for storage of archival documents.

At the same time, a number of terms included in the Standard may cause an ambiguous reaction among specialists.

For example, it contains three terms:

· office work - an activity that provides documentation, processing, use and operational storage of documents;

· documentation support (management), DOW - activities that purposefully provide document management functions;

· document management - an activity that ensures the implementation of a unified policy and standards in relation to the organization's documentary fund.

AT this case The standard reflects the practice of terminology. All three terms are quite widely used, but the definitions of the terms, despite the fact that they are the result of a consensus of specialists - the developers of the Standard, do not contain features that clearly delimit these concepts. This situation indicates that these concepts need a deeper study and understanding.

Regulatory legal framework governing office work in commercial structures

The normative and methodological base of office work is a set of requirements, norms, rules and recommendations for compiling documents and working with them, established legal acts, standards, instructions and manuals.

The normative and methodological base of office work regulates:

Rules for processing documents;

rules for working with documents;

ensuring the safety of documents;

the procedure for transferring documents for archival storage;

the work of the clerical service (functions, structure, staff);

introduction of new information technologies in working with documents;

work with documents that have a stamp of access restriction;

legal aspects related to documents, and other issues.

A document has legal force if it is drawn up in accordance with generally accepted standards of creation and execution. All organizations and institutions should have uniform rules execution of documents of the same type, that is, it should be clearly defined how to create a document, what details should be, who has the right to sign and what seals should certify its authenticity. It is the regulatory and methodological base of office work that establishes these rules.

Currently in Russian Federation there are a number of nationwide regulatory legal acts regulating general rules preparation, execution and organization of work with documents. Regulatory and methodological documents on documentary support of management are developed by various bodies state power and management in accordance with their competence.

The first, fundamental law is the Constitution of the Russian Federation. The Constitution of the Russian Federation is the most important legal act of Russia, regulating the fundamental spheres of life and activity modern Russia: defines an entity Russian state whose policy is aimed at creating conditions that ensure a decent life and free development of a person.

basis civil law draws up the Civil Code of the Russian Federation, which establishes the types and varieties of documents created in order to fix acts of civil relations, register the facts of their occurrence or termination, confirm legal relations, etc.

The Civil Code of the Russian Federation, namely Article 51 establishes that a legal entity is subject to state registration in the manner determined by the law on registration legal entities. The data of such registration are included in the unified State Register legal entities, open to the public. A legal entity is considered established from the moment of its state registration. Therefore, a qualified secretary, as well as a document specialist, must know that Art. No. 51 and subsequent articles of Chapter 4 of the Civil Code of the Russian Federation establish the types of documents used in the creation, registration, reorganization and liquidation of a legal entity.

The Civil Code of the Russian Federation determined legal framework not only the activities of legal entities, but also its documentation. For example, Art. 184 and 185 determine that commercial representation is carried out on the basis of an agreement concluded in writing, and powers of attorney, i.e. written authorization given by one person to another.

Contractual relations are regulated Civil Code Russian Federation. In part one of the Civil Code of the Russian Federation, section 3, subsection 2 contains general provisions about the contract. The second part of the Civil Code of the Russian Federation contains certain types of obligations. In particular, the main contract in the field of trade will be the contract of sale. The execution, the conclusion of this contract, in essence, constitute trade. All management activities of any organization must be documented. But you should be especially strict about documenting labor relations. The correctness of the preparation and execution of personnel documentation, which directly affects its legal force, concerns each citizen personally. Main legislative act regulating the documentation of labor relations is the Labor Code of the Russian Federation.

The Labor Code of the Russian Federation is the main document regulating the entire complex spectrum of labor relations between an employer and an employee. The main questions answered by the Labor Code are: the correct conclusion and execution employment contract, purpose features probationary period for the employee, correct amendments to the employment contract.

Chapters 10 and 11 Labor Code contain the basic requirements for the content of the employment contract, as well as the norms and requirements for its conclusion with the employee. In addition, the Code defines the cases and procedure for compiling documents, for the first time includes a description of the content of the most important of them, in particular collective agreements and agreements, given the terms for familiarizing the employee with the documents (order on employment (Article 68), order on disciplinary action(Article 193)), the procedure for issuing copies of documents (Article 62), etc. The main document about labor activity and seniority work, according to the Labor Code, there is a work book. Article 66 is devoted to it. Registration of labor relations requires the collection of personal data about the employee. The concept of personal data is also given in the Labor Code in Article 85, where they include "information necessary for the employer in connection with labor relations and relating to a particular employee". Therefore, when formalizing labor relations by drawing up personnel documents, it is necessary, first of all, to refer to the relevant articles of the Labor Code.

Administrative responsibility for offenses related to labor law, provided for in the Code of the Russian Federation on administrative offenses. The absence of mandatory personnel documentation, maintenance and availability, which is expressly prescribed by the Labor Code of the Russian Federation, refers to cases of violation of labor laws. Administrative liability for violation of labor legislation is established by articles 5.7, 5.27 - 5.34, 5.39 of the Code of Administrative Offenses of the Russian Federation. Administrative liability is provided for by Articles 5.27 and 13.20 of the Code of Administrative Offenses of the Russian Federation for violation of the rules for maintaining and storing work books and the Instructions for filling out work books.

Article 11 "Documentation of information" contains the following important provisions:

An electronic message signed with an electronic digital signature or another analogue of a handwritten signature is recognized as an electronic document equivalent to a document signed with a handwritten signature, in cases where federal laws or other regulatory legal acts do not establish or imply a requirement to draw up such a document on paper.

For the purpose of concluding civil law contracts or registration of other legal relations involving persons exchanging electronic messages, the exchange of electronic messages, each of which is signed by an electronic digital signature or other analogue of the sender's handwritten signature of such a message, in the manner prescribed by federal laws, other regulatory legal acts or agreement of the parties, is considered as an exchange of documents.

Federal Law No. 63-FZ of April 6, 2011 “On Electronic Signature” repeals Law No. 1-FZ of January 10, 2002 “On Electronic digital signature"from July 01, 2012. The Federal Law "On Electronic Signature" dated April 6, 2011 No. 63-F3 was adopted on March 25, 2011 and on March 30 of the same year, approved. This law regulates relations in the field of using EDS. In the new law, as opposed to EDS, there are three types electronic signatures: simple, reinforced unskilled and reinforced qualified. The purpose of this law is to ensure legal conditions use of a digital signature in an electronic document, subject to which digital signature in an electronic document is recognized as equivalent to a handwritten signature on paper. This law applies to relations arising from the commission of civil transactions and other cases provided for by law.

The federal law aims to expand the scope of use of electronic signatures and to eliminate shortcomings federal law dated January 10, 2002 No. 1-F3, that is, the previous law "On EDS". New law on ES defines the concept of an electronic signature, establishes its types and requirements for its tools that help create and verify an electronic signature, an electronic signature key and an electronic signature verification key. The federal law establishes requirements for certification centers that implement the functions of creating and issuing certificates of electronic signature verification keys.

The Federal Law of July 27, 2006 N 152-FZ "On Personal Data" is fully devoted to personal data, their documentation and protection. The purpose of the Law is "to ensure the protection of the rights and freedoms of a person and a citizen in the processing of his personal data, including the protection of the rights to inviolability privacy, personal and family secrets. All legal and individuals who are in charge of information about other citizens. The law requires that every organization that owns the personal data of its employees, customers, partners, ensure the confidentiality of all this information.

In accordance with Art. 3 of the Federal Law of July 27, 2006 N 152-FZ "On Personal Data" personal data is any information relating to a certain or determined on the basis of such information an individual (subject of personal data), including his last name, first name, patronymic, year , month, date and place of birth, address, family, social, property status, education, profession, income, etc.

In accordance with Art. 22 of this Law, a notification on the processing of personal data is sent in the form of a document on paper or in the form of an electronic document and signed by an authorized person. Filling out a sample form of notification of processing (of the intention to process) personal data is regulated by Order of Roskomnadzor dated August 19, 2011 No. 706 “On approval of the Recommendations for filling out a sample form of notification of processing (of the intention to process) personal data”. These Recommendations have been developed in order to establish uniform principles and procedures for filling out a notice of processing (of the intention to process) personal data. The notification is made out on the letterhead of the organization and sent to the territorial body Federal Service on supervision in the field of communications, information technology and mass communications. Clause 4 of the Recommendations defines the information that must be indicated in the notification.

Having analyzed in aggregate the norms of the federal law concerning the conditions for the processing of personal data and the consent of the subject of personal data to their processing, we can conclude that all actions to transfer the functions of processing personal data to the executing organization can be carried out exclusively with the consent of the subject of personal data, and consent this is best obtained in writing.

Federal law "On archives in the Russian Federation". The peculiarity of the law is that it has the status of a federal one, and hence follows a more detailed study of the issues of acquisition, accounting, use and storage of archival documents. The law specifically highlights the rules for working with documents of the so-called from those that fixed the legal relationship between citizens and employers. An important point There is also a special article that explains in detail one of the most painful problems of Russian archiving last decade: how to deal with archival documents in case of liquidation or reorganization of legal entities of all forms of ownership. This Federal Law regulates relations in the field of organizing the storage, acquisition, accounting and use of documents of the Archival Fund of the Russian Federation and other archival documents, regardless of their form of ownership, as well as relations in the field of archival management in the Russian Federation in the interests of citizens, society and the state.

To the most important legislative acts affecting the process of documentation should also include the Law of the Russian Federation of October 25, 1991 N 1807-1 "On the Languages of the Peoples of the Russian Federation" and the Federal Law of June 1, 2005 N 53-FZ "On state language Russian Federation". They regulate the use of the state language in the preparation and execution of official documents. First of all, we recall that Article 68 of the Constitution of the Russian Federation establishes: "the state language of the Russian Federation throughout its territory is the Russian language." Articles 16 - 19 of the Law "On the Languages of the Peoples of the Russian Federation" are devoted to the use of the language in official office work, and Article 3 of the Federal Law "On the State Language of the Russian Federation" establishes the requirement for the identity of the content and technical design of texts made in several languages. It is impossible not to know these documents, since very often organizations with extensive international connections and relationships forget about the legal requirements regarding the use of the documentation language.

Considering that commercial organizations have to deal with citizens' appeals, one must know and be guided by the Federal Law of May 2, 2006 N 59-FZ "On the Procedure for Considering Appeals from Citizens of the Russian Federation", which defines what is meant by an appeal, proposal, statement, complaint. It sets out the content requirements. written request: name of the addressee, or position or position, surname, name, patronymic of the official, postal address at which the answer can be given, the essence of the appeal (application), personal signature and date. Based on the requirements of the Law for the structure of the text of the appeal, the requirements of the personnel service for applications submitted by employees when applying for a job, dismissal, promotion, vacation, etc. are actually built. Such statements must contain the same constituent parts: to whom, from whom, about what, signature and date, with the exception of the address, if the employee is already working in the organization. The Law also spells out the technology for working with appeals: registration (according to Art. 8 "within three days from the date of receipt by the state body, body local government or an official"), mandatory consideration (up to 30 days from the date of registration and can be extended by up to 30 days in case of verification), control over execution.

The federal laws “On Joint Stock Companies” and “On Limited Liability Companies” establish the procedure for the formation, reorganization and liquidation, the obligation to state registration of a company, as well as general requirements for founding documents society. In particular, the information that should be contained in the Articles of Association is determined.

The Federal Law “On Accounting” dated November 21, 1996 No. 129-FZ is directly related to the work of the clerical service. The law indicates that accounting is carried out by continuous, continuous and documentary accounting of all business transactions, a special article (Article 9) defines the rules for processing primary accounting documents. It emphasizes that all business transactions conducted by the organization must be documented by supporting documents. These documents serve as primary accounting documents. At the same time, the law allows the creation of primary and consolidated accounting documents on paper and computer media. In the latter case, the organization must make copies of such documents on paper media for other participants in business transactions, as well as at the request of the bodies exercising control.

The law fixes the obligation to document all business transactions, indicates that source documents are compiled only according to unified forms. At the same time, the primary accounting documents can be taken into account only if they are compiled according to the forms contained in the albums of unified forms primary documentation. The article of the law on the storage of documents is very important. It should be noted that in December 2011, the President signed Federal Law No. 402-FZ of 06.12.2011 “On Accounting”, which will replace the current Federal Law of 21.11.1996 No. 129-FZ on January 1, 2013.

A number of legal acts contain norms that must be taken into account when drawing up and processing management documents. Such acts include, for example, the law of the Russian Federation “On Trademarks, Service Marks and Appellations of Origin”, which determines the procedure for registering an enterprise emblem placed on a letterhead.

Thus, the current legislation contains a significant number of binding legislative acts to be documented in various areas of activity. non-governmental organizations, to the design of certain types of documents, their content and structure of the text. A specialist in the field of office work is obliged to know the current legislation of the country and follow its changes, since this knowledge is one of the most important professional qualities, without which it is impossible to engage in office work at the modern level.

The normative and methodological regulation of office work (or documentation support for management) allows you to competently organize not only the activities of the DOE service, but also the entire office work system as a whole. This regulation is carried out with the help of the regulatory and methodological base of office work, without knowledge of which it is impossible:

-correctly create and execute documents, giving them legal force;

-organize document flow;

-ensure the storage and use of documents in current activities.

On the basis of and in pursuance of federal laws, decrees and orders of the President of the Russian Federation, resolutions and orders of the Government of the Russian Federation by federal bodies executive power normative legal acts are issued. To regulatory legal acts Decree of the Government of the Russian Federation refers to resolutions, orders, orders, rules, instructions, regulations. Regulations are also published on the initiative of the federal executive authorities within the limits of their competence.

The disadvantage of the current regulatory legal framework for documentary support of management is its focus mainly on state, budgetary structures. Let's consider the main documents that can be used by the documentation management services in the development own documents, and also, if necessary, be sure of the legal validity and evidence of your own documents.

Business rules in federal bodies executive power approved by the Decree of the Government of the Russian Federation of June 15, 2009 No. 477. The rules came into force from the date of their approval. The rules include both the general procedure for the preparation and execution of documents, and the specifics of the preparation of certain types of documents: orders, instructions, instructions, protocols. They describe the procedure for registering documents, building search engines for reference work, organizing control over the execution of documents, the procedure for compiling and working with the nomenclature of files, forming files, conducting an examination of the value of documents, processing files, compiling inventories, prompt storage of files and transferring them to archival storage. . The appendix contains forms for the nomenclature of cases, an act on the allocation of documents for destruction, inventories, etc. As can be seen from a brief listing of the content, the Rules reflect almost all issues of organizing office work, including technology electronic document management. And although they are intended, first of all, for ministries and departments, they can be used, and office work services of organizations of any form of ownership will find a lot of useful things for themselves.

A methodological guide for employees of preschool educational institutions of any particular Russian organization can currently serve Guidelines on the development of instructions for office work in federal executive bodies, considers the entire cycle of office work from the creation (reception of incoming) documents to their transfer to the archive: general requirements for the preparation and execution various kinds documents, the procedure for registering documents, monitoring their execution, compiling a nomenclature of cases, forming and processing cases. The guidelines are intended to serve as a unified methodological basis for record keeping in the federal executive authorities. Methodological recommendations have been developed taking into account the provisions of federal laws, other regulatory legal acts in the field of information, documentation, archives. The main content of the Guidelines is section 3 Structure and content Instructions for office work . Its subsections are highlighted in accordance with the sections of the Rules of office work. Section 3 of the Guidelines contains specific instructions on what issues of office work should be reflected in the relevant sections of the instructions. The methodological recommendations contain appendices that contain samples of document forms, forms of documents used in office work, and the content of individual sections is more deeply disclosed. Commercial structures can use it as a reference book (including for developing their own instructions for office work), as it is compiled on the basis of current standards for office work and archives.

Concrete molds documents used in the activities of institutions and enterprises are spelled out in the resolutions of the State Statistics Committee of the Russian Federation and orders of the Ministry of Labor of Russia. This, for example, is the Order of the Ministry of Labor of Russia dated July 9, 2002 No. 143 "On standard forms documents of the Federal Labor Inspectorate", Resolution of the State Statistics Committee of the Russian Federation of March 24, 1999 No. 20 "On approval of the Procedure for the use of unified forms of primary accounting documentation" and Resolution of the State Statistics Committee of the Russian Federation of January 5, 2004 No. 1 "On approval of unified forms of primary accounting documentation for accounting labor and wages.

In 2003 two major document on the procedure for maintaining work books, which are, in accordance with Art. 66 of the Labor Code of the Russian Federation, the main document on labor activity and work experience of an employee:

“Rules for the maintenance and storage of work books, the production of work book forms and the provision of them to employers”, approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225 “On work books"(As amended by the Decree of the Government of the Russian Federation of March 1, 2008 No. 132);

"Instructions for filling out work books", approved by the Decree Ministry of Labor of Russia dated October 10, 2003 No. 69.

The instruction establishes the general rules for entering information into the work book, the rules for entering information about the employee, his work, termination of the employment contract, and also includes a section specifically devoted to the specifics of filling out a duplicate work book. The procedure for issuing extremely important entries in work books - dismissal records - is made in separate section. This is sec. 5 Instructions "Filling out information about the dismissal (termination of the employment contract)". Here, in addition to a detailed description of the methodology for making entries, examples are given.

The regulatory and methodological framework also includes state standards. They are developed for products, works and services of cross-industry significance. All state standards in force on the territory of the Russian Federation are combined into a single State standardization system - hierarchically organized system qualification and coding of state standards. The standard applies to documents used at all levels of economic management in the implementation of all management functions. Paperwork is one of the main tasks that the secretaries of all organizations solve. Each professional secretary should carefully study the regulations that establish the rules for registration management documentation. The heads of many non-governmental organizations (commercial structures) are convinced that the requirements for paperwork operated only in Soviet times or apply only to government agencies, and we are a private company and are not required to apply them .

Basic requirements for the design of organizational and administrative documents set out in GOST R 6.30.-2003 Unified Documentation Systems. unified system organizational and administrative information. Documentation requirements. Developed by the All-Russian Research Institute of Documentation and Archiving of the Federal Archival Service of Russia. This document is advisory in nature, but all self-respecting organizations try to follow the requirements of this document. The standard applies to organizational and administrative documents: resolutions, orders, orders, decisions, protocols, acts, letters, etc. The main arguments in favor of the recommendations of GOST R 6.30-2003 are their validity and expediency, since compliance established rules allows you to create documents that have legal force; contributes to their prompt passage, processing, analysis of the information contained in them and, ultimately, the adoption of a high-quality management decision.

But also, it should be noted that today, in the period of intensively developing technologies in the field of office work, more than ever, there is a need to update regulations. For example, today, when many people use not only electronic documents, but so-called documents in in electronic format obtained by scanning paper copies, you might consider increasing the size of the bottom margin. Sometimes the desire of the performer to reduce the size of the fields in order to accommodate as much text as possible leads to the fact that during automatic scanning, part of the test does not fall into the image. In addition, there are additional problems with the placement registration number or barcode.

Uniform for all organizations rules for the rational organization of office work, incl. creating information retrieval systems, monitoring the execution of documents, compiling nomenclatures of cases, storing documents in office work and preparing them for transfer to state storage contains the "State Document Management System" (GSDOU). The main goal of the GSDOU is to streamline the document flow of organizations, reduce the number and improve the quality of documents, create the most favorable conditions for the application technical means and modern technologies for collecting, processing, analyzing information, improving the work of the management apparatus. This system has uniform requirements for documentation management activities and organization of work with documents in the authorities government controlled, enterprises, institutions and public organizations. The stated requirements apply to all documents, regardless of whether they are created in the traditional way or with the help of computer technology.

The unity of the rules for documenting management actions at all levels of management is ensured by the use of the GSDOU, unified documentation systems (UDS) and the All-Union Classifiers of Technical and Economic Information (OKTEI). At the same time, being state-owned in essence, the system is also oriented towards application in non-state structures in all its aspects.

At present, the GSDL certainly requires some adjustment in order to link to modern conditions activities of institutions, organizations and enterprises. At the same time, the main provisions of the GSDOU have not lost their relevance at the present time and should be used by specialists in the management documentation support services in their daily practice. It should be emphasized that the GSDOU contains: Approximate regulation on the service of documentation support for management and Approximate text structure job description for employees of the DOW service.

All these acts are characterized by a high quality of study, taking into account current trends office work. In particular, they touch on some issues of using electronic technologies in office work when documenting, transferring documented information.

At the same time, as can be seen even from the names, their provisions formally apply only to federal executive bodies. Of course, they are used with some reservations by other executive authorities, authorities of the constituent entities of the Russian Federation. However, a huge array of non-state structures, for which the issue of evidence, the legal force of their own documents is of paramount importance, does not fall within the scope of the named record keeping standards. It can be extremely difficult or even impossible for office workers to convince their managers of the need to use the requirements that are mandatory for federal executive bodies.

Another disadvantage regulatory framework documentary support of management, focusing only on organizational and administrative documents, or, more precisely, those documents that the clerical service traditionally deals with, i.e. mainly administrative documents, correspondence, various kinds of certificates, notes, protocols, acts, summaries, statements, etc. Documents such as accounting, statistical, banking, tax, etc. legally do not fall under the mandatory action of the listed regulatory legal acts, although, in fact, all documents must be drawn up according to uniform fundamental rules, in particular, the rules for signing, dating, registration, and the use of forms.

There is another significant problem, the legal solution of which is an urgent task in connection with the development of electronic technologies in management. This problem of the ratio of paper and electronic document as in the process of its direct functioning throughout life cycle, and in the process of its storage in the archive of the organization and the state archive.

The main regulatory legal act, which everyone hopes for adoption, being developed and existing in the form of a draft, is the Federal Law “On Documentation Support for Management”. Law (due to its high legal level) will be mandatory for all organizations, legal entities and individuals and will ensure the necessary unity of the country's documentary system, especially considering the development of the Electronic Russia program, which is inextricably linked with information unity within the state.

Conclusion

The normative and methodological base of office work is represented by a huge set of laws, various acts and methodological documents, which you must be able to use, apply in your professional activity. Knowledge in the field of documentation is necessary for the correct preparation and execution of documents, their transfer and processing, storage and destruction. Also, knowledge and skill make it possible to simplify the work with documents, which saves time.

Summarizing the presented review of the main regulatory and methodological documents on office work and work with documents in the Russian Federation, it should be noted that the technology in working with documentation in our country is a well-thought-out system organized on rational and reasonable principles. A skilled secretary or document manager who owns this technology and has the appropriate knowledge of regulatory requirements will be more useful to his organization than one who “reinvents the wheel” every time at his own peril and risk. In addition, having received information about the existing standards for working with documents, the secretary or clerk will become an effectively working link in the document management system of his organization.

legislative office work standard legal

List of used sources and literature

1. GOST R 7.0.8.-2013 "Office work and archiving - Terms and definitions"

2. Civil Code of the Russian Federation of November 30, 1994 N 51-FZ (as amended on July 1, 2014) // Collection of Legislation of the Russian Federation, January 13, 1997, No. 2, art. 198.

The Constitution of the Russian Federation (adopted by popular vote on December 12, 1993) (subject to amendments introduced by the Laws of the Russian Federation on amendments to the Constitution of the Russian Federation of December 30, 2008 N 6-FKZ, of December 30, 2008 N 7-FKZ, of February 5, 2014 No. 2-FKZ ) // Collection of Legislation of the Russian Federation, 14.04.2014, N 15, art. 1691.

Labor Code of the Russian Federation dated December 30, 2001 No. 197-FZ (as amended on December 30, 2015 - N 434-FZ), art. 424

5. Basakov M.I. Office work (Documentary support of management) M.: Phoenix, 2012.

Bykova T.A., Kuznetsova T.V., Sankina L.V. Documentation support of management (office work). Tutorial. Ed. prof. T.V. Kuznetsova. M.: INFRA-M, 2012.

Panasenko Yu.A. Documentation of management activities: Textbook. M.: RIOR, 2011.

Sologub O.L. Paperwork: compiling, editing and processing documents: Study Guide 7th. M.: Omega-L, 2012.

Yankova V.F. Features of the design of terms // Internet journal "Secretary-referent". - 2014. - No. 3.

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2. Regulatory and legislative bases regulating office work in commercial structures.

1. Features of the design of terms

In GOST R 7.0.8-2013, standardized terms are typed in bold. Their short forms are represented by an abbreviation (given if they are fixed by terminology), for example: a unified form of a document; UVD.

Synonymous terms in the Standard are typed in italics, for example, agreement of the document; sighting.

A number of terms contain parts enclosed in parentheses, for example: documentation support (management), DOW. When using the term in standardization documents, the parenthesized part may be omitted.

Let's consider this on the example of the definition of the concept of "citywide classifier", which is given in one of the regulatory documents: citywide classifier - a classifier that is mandatory for use in the intersectoral exchange of information of urban information systems.

In the above definition, the words “mandatory for use” are not an essential feature of the concept being defined, since any classifier, if it is approved and put into effect in the prescribed manner, is mandatory for use. Therefore, this feature is redundant. This part should be excluded from the definition; as a result, the definition will be as follows: citywide classifier - a classifier used in the intersectoral exchange of information of city information systems.

The definitions of terms in GOST R 7.0.8-2013 reflect only the essential features of the concept being defined. It is for this reason that the definitions given in the standard can be changed, if necessary, by introducing additional features into them. Changes and additions introduced to the definitions when they are used should not violate the scope and content of the concepts defined in the Standard.

Comparing the terminology of the Standard with GOST R 51141-98, the following groups of terms can be distinguished:

terms whose definitions have not been changed;

terms whose definitions have been changed;

terms not included in the Standard as obsolete;

new terms that were not in GOST R 51141-98 and which constitute a new part of the terminological system.

Terms and definitions, preserved unchanged, form the core of the term system, ensuring its stability and consistency.

A certain part of the terms has undergone changes, and these changes have affected not so much the term itself as its definition. There are many such terms in the Standard.

Consider, for example, two terms of the Standard:

Legal significance of the document: The property of the document to act as confirmation of business activities or personal events;

Legal force of a document: The property of a public document to cause certain legal consequences.

In GOST R 51141-98 there was only the concept of the legal force of a document: the property of an official document, communicated to it by the current legislation, the competence of the body that issued it and the established procedure for registration, from which it follows that any official document:

Must comply with the law;

Must be issued by an authority or an official with the appropriate authority;

Must be properly formatted.

In accordance with this definition, both the order of the organization and the business letter, if they comply with the above characteristics, have legal force. Such an understanding of the concept of the legal force of a document contradicts the understanding of this concept by lawyers, who associate it with the ability to implement through certain types of documents the authoritative instructions of authorities and officials. From this point of view, only certain types of documents have legal force - legislative and other regulatory legal acts, i.e. documents containing legal norms that are mandatory for repeated use and, as a rule, are designed for a wide range of organizations and individuals.

It is for this reason that the concept of the legal force of a document in the Standard is associated with the ability of a document to cause certain legal consequences. Along with this concept, the Standard introduces the concept of the legal significance of a document, which has been used quite actively in recent years and is associated with the probative value of a document, the possibility of using a document to confirm business activities or personal events.

Of course, information and communication technologies influence office work. In this regard, new concepts and new terms appear that are built into the terminological system of office work, expanding it and changing the relationship between existing terms, for example, the concept of an electronic document, as well as related concepts denoting the properties of an electronic document and the processes of managing electronic documents: authenticity (electronic document); reliability (electronic document); integrity (electronic document); suitability for use (electronic document); metadata; converting, converting (electronic documents); migration (electronic documents).

In addition, many new terms are borrowed by the national term system from foreign sources, in particular from ISO standards (GOST R ISO 15489-1-2007 "System of standards for information, librarianship and publishing. Document management. General requirements", GOST R ISO 23081- 1-2008 "System of standards for information, librarianship and publishing. Document management. Document management processes. Metadata for documents", etc.).

· Archive (nrk archive storage): An organization or a structural subdivision of an organization that collects, records, stores and uses archival documents.

· United archival fund (NRK group archival fund, complex archival fund): An archival fund formed from documents of two or more fund creators, having historical and / or logical conditional links with each other

· Archival storage (Нrk archive): A specially equipped room for storing archival documents.

At the same time, a number of terms included in the Standard may cause an ambiguous reaction among specialists.

For example, it contains three terms:

office work - an activity that provides documentation, processing, use and operational storage of documents;

Documentation support (management), DOW - activities that purposefully provide document management functions;

· document management - an activity that ensures the implementation of a unified policy and standards in relation to the organization's documentary fund.

In this case, the Standard reflects the practice of terminology. All three terms are quite widely used, but the definitions of the terms, despite the fact that they are the result of a consensus of specialists - the developers of the Standard, do not contain features that clearly delimit these concepts. This situation indicates that these concepts need a deeper study and understanding.

Terminology analysis GOST R 7.08-2013

The normative and methodological base of office work is a set of requirements, norms, rules and recommendations for compiling documents and working with them, established by legal acts, standards, instructions and methodological manuals ...

Paid services

Separate types services provided for in the approximate list of paragraph 2. Art. 779 of the Civil Code, are regulated at the level of specially adopted legislative acts. Such as: 3.3.1 Federal Law "On Communications" dated 07.07...

public service on Youth Affairs: Historical and Legal Aspect

In recent years, there has been a marked increase legal regulation systems social protection youth. As a result, a certain normative legal framework social work with this population...

Activities of the Education Department of the Ongudai District Administration

Each enterprise and organization, depending on the form of ownership and belonging to the structure, has its own legal framework. Relations are regulated by: 1. The Constitution of the Russian Federation; 2...

Constitutional and legal regulation of the organization and activities of funds mass media

The principles of freedom of the media in more general view have been recorded in other constitutional norms. So in the general context of the Constitution, integrating the content of other norms ...

Organization and functioning of the systems of state and municipal government

Federal level: Participants of relations, regulated by law on taxes and fees are: organizations and individuals recognized as taxpayers or payers of fees; Organizations and individuals...

Features of labor relations in the internal affairs bodies

Internal Affairs Bodies - System government agencies executive power, designed to protect the life, health, rights and freedoms of citizens, property ... Development of recommendations for ensuring the authenticity of the object of study of forensic computer-technical expertise

Before considering changes to public relations associated with the emergence of new technological objects, it is necessary to describe the objects themselves. It would not be necessary to devote so much space to this provision ...

Implementation constitutional law for education in conditions educational institution

Legal relations in the field of education, they regulate normative legal acts that are sources of educational law. These include: international legal acts, the Constitution of the Russian Federation (1993), federal laws, laws of the subjects of the Federation ...

Russian regulatory framework for the assessment process

As stated earlier in the main document regulatory framework appraisal activities is the Federal Law of the Russian Federation "On valuation activities in the Russian Federation" No. 135-FZ dated July 29, 1998 ...

Forensic accounting expertise

1. Federal Law "On State forensic activities in the Russian Federation" dated May 31, 2001 No. 73-FZ (as amended by the Federal Law dated June 28, 2009 No. 124-FZ); 2. Code of Criminal Procedure of the Russian Federation dated December 18, 2001 No. 174-FZ (as amended by the Federal Law dated 2009 No. 176-FZ); 3...

Directorate of the Federal Service for State Registration, Cadastre and Cartography in the Primorsky Territory, Partizansk

The main regulatory documents of the Department of the Federal Service for State Registration, Cadastre and Cartography for the Primorsky Territory, Partizansk are: 1. Decree of the President of the Russian Federation dated December 25, 2008 ...

The rules for the application of this standard are established in GOST R 1.1-2012 (section 8). Information about changes to this standard is published in the annual (as of January 1 of the current year) information index "National Standards", and official text changes and amendments - in the monthly information index "National Standards". In case of revision (replacement) or cancellation of this standard, a corresponding notice will be published in the next issue of the monthly information index "National Standards". Relevant information, notification and texts are also placed in the information system common use- on the official site federal agency on technical regulation and metrology on the Internet (gost.ru)

office work

Depository storage of documents of the Archival Fund of the Russian Federation

Document

Document of the Archival Fund of the Russian Federation

Temporary retention document

Document of permanent retention

Documentary exhibition

Documentary Fund

Documentation support (management), preschool educational institution

Documented Information

Documentation

Document flow

document flow

Reliability (electronic document)

Document access

Duplicate document

Certified copy of the document

Case title

Unit of accounting for archival documents

Unit of storage of archival documents

pictorial document

Case Index

Individual due date

Information activities of the archive

Use of archival documents

Historical reference to the archival fund

Acquisition source (archive)

Cataloging of archival documents

Film document

Archiving

Converting (electronic documents), converting (electronic documents)

Document execution control

Conservation of an archival document

Document copy

Criteria for the examination of the value of documents

Case certification sheet

Document approval (approval) sheet

Fund sheet

Place of compilation (publication) of the document

metadata

Migration (electronic documents)

Municipal Archive

Scientific and reference apparatus of the archive, reference and search tools archive; NSA archive

Case nomenclature

Carrier of (documented) information

Overview of the archival fund

Securing Documents

Ensuring the physical and chemical safety of documents

United Archival Fund

Volume of document flow

Restricting access to archival documents

Operational storage of documents

Description of archival documents

Descriptive article of the archival directory

Description of cases, documents

Description of the affairs of the structural unit

Organization of the use of archival documents

A particularly valuable document

A note on the execution of the document and sending it to the case

Standardization in Russia is carried out in accordance with the principle of voluntary application of documents in the field of standardization (see Article 12 of the Federal Law of December 27, 2002 No. 184-FZ "On Technical Regulation"). Thus, strictly speaking, GOSTs are not mandatory, and it is up to the company to follow them or not. However, this does not mean at all that there are no rules at all for the office work of commercial organizations. They can and should be established as federal or industry regulations and local regulations of the company.

GOST R ISO 15489-1-2007

GOST R ISO 15489-1-2007 “System of standards for information, librarianship and publishing. Document management. General Requirements” made a kind of revolution in the field of Russian office work- for the first time the requirements for the organization of work with documents were given in accordance with international standards, and the document management process has been elevated to one of the most important management functions.

For example, GOST R ISO 15489-1-2007 introduced fundamentally new interpretation of the term "document": it is “identifiable information recorded on a tangible medium created, received and stored by an organization or individual as evidence in confirmation legal obligations or business activities. Compare with the definition in GOST R 51141-98 “Office work and archiving. Terms and definitions”: “document, documented information- information recorded on a material carrier with details that allow it to be identified.

This standard regulates the processes for managing documents of government, commercial and public organizations intended for internal or external use. Its provisions are recommendations for creating document management systems, including documents in them, as well as ensuring that documents comply with the characteristics established in the standard.

GOST R ISO 15489-1-2007 is mandatory for execution in organizations certified for compliance with international standards. The quality management system requires the creation of a document management system, which is an integral part of the organization's management system. In other companies, the application of the document is carried out on a voluntary basis.

GOST R 6.30-2003

GOST R 6.30-2003 has a long title: “Unified Documentation Systems. Unified system of organizational and administrative documentation. Documentation Requirements".

This GOST, without exaggeration, should be table book any business owner. On the this moment this is one of the few normative documents on office work containing practical advice for paperwork. Specifically, it sets:

compound details of documents;
requirements for registration of details of documents;
requirements to document forms, including letterheads with the reproduction of the State Emblem of the Russian Federation.

More have been released Guidelines for the implementation of GOST R 6.30-2003(their full name sounds like this: "Organizational and administrative documentation. Requirements for paperwork. Guidelines for the implementation of GOST R 6.30-2003").

It is a lesser known document than the one he interprets, but just as valuable in practice. Added value to methodological recommendations Indicative list of documents to be approved(Annex 7) and An approximate list of documents on which an imprint of the official seal is affixed(prints with the image trademark or service mark) (Appendix 8).

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Vera Iritikova

GOST R 6.30-2003, which has been in force for more than ten years, “Unified Documentation Systems. Unified system of organizational and administrative documentation. Requirements for the execution of documents” contains rules and requirements that reflect the tradition of the design of a Russian text document, time-tested and confirmed by the practice of unification and standardization of documents.

This standard can be considered as a successor to the previously existing standards for the execution of organizational and administrative documents. The first versions of such standards were developed in 1969 and 1970. And the most famous and long-acting standards were GOST 6.38-72 and GOST 6.39-72 (the requirements for the design of details and the sample key were established separately; changes were made in 1978), as well as GOST 6.38-90, which included " combined "requirements for the layout key and the design of details, and its successor - GOST R 6.30-97 with exactly the same name.

In GOST R 6.30-2003, the scope of its application is fixed: organizational and administrative documents (ORD), which are included in class 0200000 of the All-Russian classifier of management documentation (OKUD; OK 011-93). But the composition of documents of this class OKUD has not been revised for a long time (only in 2013, the Federal Archives was given a government order to review the specific composition of documents of this class and make proposals for their unification), during this time new types of documents have become widespread in management practice, and for documenting personnel management in general, forms of primary accounting documents began to be used as universal ones. Therefore, the scope of this standard has changed and expanded significantly. For example, new types of documents, which are also drawn up in accordance with the requirements of GOST R 6.30-2003, are:

in the subsystem organizational documents- concept, strategy, policy;
in the subsystem of administrative documents - an order, and in addition, orders are issued for the main activity much more often than instructions;
in the subsystem of information and reference documents - memo.

The main identification details of documents belonging to other documentation systems (date, signature, index, type name) are drawn up in almost the same way as this standard establishes, despite the fact that it is advisory in nature.

GOST R 6.30-2003 retains its significance both in the methodological and practical sense. The standard states:

composition of details of organizational and administrative documents; this composition is the maximum, i.e. represents a general list of details that can be used in the preparation of documents for the ORD; and it is especially important to establish the exact terminological names of these requisites (distortion of the names of requisites is allowed in the Rules of Office Work in federal executive bodies);
requirements for the design of each of the details;
standard paper formats used in the preparation of ORD documents;
schemes for the arrangement of details on sheets of paper of a standard format, i.e. a sample key for documents of the ORD system based on a structural grid with the definition of the boundaries for the placement of each attribute;
types and types of forms used for execution of documents of the ORD;
examples (called samples in the standard) of the general form, letter forms and order form.

In the process of creating electronic documents in the status of originals, the regulation of the requirements for their execution according to data already verified by practice becomes even more relevant (of course, taking into account their harmonization with the limitations of the electronic document presentation formats).

Since the international practice of standardization has established a 10-year cycle of standards revision, we hope that in the near future new edition of this standard. The main areas for modernizing the requirements for paperwork can currently be considered as follows:

classification of the actual details of documents and marks that reflect the processes of its processing in paper or electronic form with access to the regulation of mandatory metadata of a document created exclusively in electronic form;
establishment of rules for processing the details of documents and marks on the document, taking into account the use of unified forms for creating documents, including electronic form;
creation of rules for a uniform visual display (visualization) of an electronic document, its main details, technological records, confirmed actions with it (transactions) and metadata;
regulation of requirements for electronic forms of documents (electronic templates), etc.

GOST 51141-98

GOST 51141-98 “Office work and archiving. Terms and Definitions" establishes terms and definitions of concepts in the field of office work and archiving. You should be careful and take into account the venerable age of this document - many office work terms have been reinterpreted by GOST R ISO 15489-1-2007.

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Vera Iritikova, professional document manager, document specialist, expert of the Guild of Document Managers

Current GOST R 51141-98 “Office work and archiving. Terms and Definitions” also has its own history. With practically the same name and with minor adjustments, it has been operating since 1970 (GOST 16487-70). GOST 16487-83 became its successor, and since January 1, 1999, this standard has been operating in the status of the standard of the Russian Federation with the designation GOST R 51141-98.

The scope of its application is all types of documentation and literature on office work and archiving. This standard contains standardized terms with definitions including general concepts this subject area. Basic and relevant are the definitions of the terms “document; documented information”, “document details”, “legal force of the document”, “documentation”, “documentation system”, “ archival document”, “archival fund”, “documentary fund” and others.

But due to a significant update and changes in the terminological system caused by the introduction of the concept of document management, in 2012-2013. VNIIDAD has developed and prepared for approval a new terminological standard in the field of office work and archiving, the introduction of which (already with a new number) is planned from March 1, 2014.

GOST R 54471-2011

GOST R 54471-2011/ISO/TR 15801:2009 “Electronic document management systems. Documentation management. Information stored electronically. Recommendations for Ensuring Reliability and Reliability” is the “freshest” of the standards we are interested in. It was put into effect on August 1, 2012 in accordance with the order of the Ministry of Industry and Trade of the Russian Federation of October 18, 2011 No. 466-st. Application of the standard is voluntary.

The document will be useful not only to companies using the EDMS, but also to everyone else, because by electronic means communication and transmission of information today, perhaps, absolutely everyone uses. The standard contains a description of the recommended practice of storing business and other information in electronic form.

GSDOU

“State system of documentation support for management. Basic provisions. General requirements for documents and documentation support services” was approved by the order of the Main Archive of the USSR in 1988. Despite the solid age for the document, the GSDOU is still operating in the part that does not contradict more modern standards.

GSDOU is a set of principles and rules that establish uniform requirements for documenting management activities and organizing work with documents in government bodies, enterprises, institutions and public organizations. It's serious and complete document, but, unfortunately, it is not often necessary to refer to it, since many issues have already been revised by more modern standards.

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Vera Iritikova, professional document manager, document specialist, expert of the Guild of Document Managers

“State system of documentation support for management. Basic provisions. General requirements for documents and documentation support services ”is the full name of the document, which is better known under the abbreviated name GSDOU. The document was approved by the Collegium of the Main Archive of the USSR on April 27, 1988 and by the order of the Main Archive of the USSR of May 25, 1988 No. 33.

The GSDOU was developed as a development of the main provisions of the Unified State Record Keeping System (EGSD; M., 1974) and had an intermediate version called the Unified state system documentation management support (EGSDOU).

The GSDOU establishes rules and principles that establish uniform requirements for documenting management activities and organizing work with documents in conditions where mechanization and automation of work with documents began to be actively used in these processes, and automated systems management (ACS based on "large" computers), which required the classification and unification of not only documents, but also the information contained in them. Based on the GSDOU and state standards, organizations were required to regulate the composition of the applicable documents, develop and apply unified forms documents, fixing them in the timesheets, which are currently maintained as timesheets of unified forms of documents used in the organization.

GSDOU has always been considered as the main regulatory methodological document, fixing the unified organizational foundations for creating a system of office work (system of preschool educational institutions) in any state administration, at enterprises, in institutions and even in public organizations. Soviet bodies, party, trade union, Komsomol organizations and industry management bodies that acted on the basis of charters ( railways, civil Aviation, sea and river transport, as well as defense), but in the design of the main details of documents (author, date, index, signature), the general rules were nevertheless observed.

The normative aspect of the GSDOU was ensured by the fact that the rules for documenting and processing documents established by it were based on the requirements of state standards GOST 6.38-90, GOST 6.10.5-87, which were mandatory and had the status of regulatory and technical documents. Based on the requirements of GOST 6.10.4-84 and GOST 6.10.1-88 and regulatory requirements GSDOU for registration of details and work with machine-readable documents (now we call them electronic documents) and machine programs. The principle of a uniform and formalized description of the details of machine-readable documents based on all-Union classifiers (OKPO, OKUD, OKVED, etc., which are now known as all-Russian classifiers and have the status of standards) remains relevant and is used in modern information systems(for example, in MEDO), because the basis for the functioning of all EDMS is a system of classifiers and directories.

The rules for organizing work with documents and the principles of workflow established by the GSDOU have always been considered in a methodological aspect. It was envisaged that in their development the Main Archive of the USSR and the State Standard of the USSR would develop a specific all-Union regulatory and methodological framework for improving the preschool educational institution, and the sectoral and republican ministries would develop sets of regulatory and methodological documents to improve work with documents in industries within their powers. The main provisions of the GSDOU were illustrated in the Collection of posters and training forms of the main organizational and administrative documents, which was prepared by VNIIDAD in 1991.

Unfortunately, according to the results of the administrative reform At present, Rosarkhiv has lost the function of methodological management of office work in the country, and Rosstat no longer approves unified forms of documents.

Nevertheless, the general provisions of the GSDOU were developed and served as the basis for the development of the Model Instructions for Office Work in the Ministries and Departments of the Russian Federation (1993) and two Model instructions on office work in federal executive bodies (the first was approved by order of the Federal Archives of November 27, 2000 No. 68, and the second, with the same name, was approved by order of the Ministry of Culture of November 8, 2005 No. 536, registered by the Ministry of Justice of Russia in 2006 and became invalid due to with the approval of the Office Rules in 2009).

At present, the GSDOU should be considered as a methodological document containing high-level rules and principles that are substantiated by the documentation management methodology and confirmed by office work practice. On their basis, the regulatory and methodological base of modern office work is being built, which basically develops and specifies the main provisions of the GSDOU in the context of the introduction of electronic document management systems. In addition, the principles and rules of the GSDOU are now retold (unfortunately, without a reference to the source) by many authors of practical manuals on office work.

Formally, the GSDOU has not been canceled, but at present it can already be classified as a source, because. on its methodological principles, the system of rules continues to develop documenting, organizing workflow and forming a documentary fund of an organization, which is fixed by the current Rules for office work in federal executive bodies (approved by Decree of the Government of the Russian Federation of 06/15/2009 No. 477, as amended on 09/07/2011), GOST R 6.30-2003, GOST R standards ISO on document management, Methodological recommendations for the development of instructions for office work in federal executive bodies (approved by order of the Federal Archives of December 23, 2009 No. 76), Basic rules for the operation of archives of organizations (approved by the collegium of the Federal Archives on February 6, 2002), etc. And work with electronic documents, including the definition of their subject matter, as well as the organization of electronic interaction and workflow, types of electronic signatures and rules for their use, etc. is regulated by both the legislation and the relevant regulatory legal acts of the Government of the Russian Federation.

Navigator according to GOSTs

We offer you a kind of subject index that will help clerks answer the sacramental question “Where is it written?” The column "Question" contains keywords of questions that arise daily in the work preschool services. Column "Where is it written?" contains a link to GOST and its paragraph, in which you can read information on request (in addition to GOSTs, in this table we will also refer to the Guidelines for the implementation of GOST R 6.30-2003, calling them "Method. Recommendations").

Table

Navigator according to GOSTs in the field of preschool educational institutions

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The national standards of the Russian Federation for document management, developed on the basis of international ISO standards, require a separate review, albeit a brief one. They take their place in the regulatory and methodological framework of office work. For the implementation and application of their requirements, the employees of the PEI services require the highest professionalism and special training. Read the article "Russian standards for document management developed on the basis of international documents: a brief overview"